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Kay Accounting
TAX · ACCOUNTING · PAYROLL · 2290

How Form 2290 filing works

Four steps, and an honest account of which of them we do and which the IRS does.

  1. 1

    Tell us about the business

    Business name, EIN and address. If you have filed with us before, this is already filled in.

    Takes about a minute. You need an EIN. The IRS will not accept a Form 2290 filed under a Social Security number.

    • Reuse the business details saved on your account
    • EIN required: the IRS will not accept a 2290 filed on an SSN
    • The name must match the one the IRS holds for that EIN
  2. 2

    Add your vehicles

    Enter each VIN and its taxable gross weight, or pull in vehicles you saved on a previous filing.

    We calculate the tax for you, including month-of-first-use proration and the reduced logging rate.

    • Pick each vehicle from your saved list, or type a new VIN
    • Logging vehicles get the reduced rate automatically
    • Weight categories A–V, straight from the IRS table
  3. 3

    Review and pay our fee

    You see the exact Heavy Vehicle Use Tax and our service fee, itemised separately, before you pay anything.

    Our fee is for preparing and filing. The HVUT itself goes to the IRS by the method you pick on the return.

    • Exact HVUT, with month-of-first-use proration applied
    • Our fee and the tax shown as two separate lines
    • Card handled by Stripe, details never reach our servers
  4. 4

    We file it and send your Schedule 1

    A preparer reviews the return, transmits it to the IRS through Modernized e-File, and your stamped Schedule 1 posts to your account as soon as the IRS accepts it.

    You are not left to guess: the filing status in your account moves from queued to submitted to accepted.

    • Reviewed by a preparer before transmission
    • Validated against the IRS XSD schema first
    • Status moves queued → submitted → accepted in your account

What to have ready before you start

Gathering these first turns the filing into a five-minute job instead of a half-finished draft.

Your EIN
Nine digits. If you do not have one yet, apply with the IRS first. A 2290 cannot be filed under a Social Security number, and a brand-new EIN can take a couple of weeks before the IRS will accept a return against it.
The exact business name
It has to match what the IRS has on file for that EIN. A mismatch is one of the most common rejection reasons, and it is the sort of thing our review catches.
Each vehicle's full VIN
Letters and digits only. Check it against the title or registration rather than from memory. A wrong VIN means an amended return later.
Each vehicle's taxable gross weight
The loaded weight of the truck plus trailers plus the maximum load normally carried. Not the empty weight.
The month it was first used
The month the vehicle first went on public highways during this tax period. This is what prorates the tax.
How you are paying the IRS
Direct debit from a bank account, or through your own EFTPS enrollment. This is separate from paying our fee.

What we do not claim

The IRS decides when a return is accepted, so no filing service, including this one, can honestly promise your stamped Schedule 1 by a particular clock time. What we can promise is that your return is reviewed by a person, transmitted through Modernized e-File under Kay Accounting LLC's own EFIN, and that its status is visible in your account the whole way. Until the IRS accepts it, you can download a clearly-marked draft Schedule 1, which is not a valid proof of payment for registration.

Start my 2290 filing

From $14.95 for a single truck, priced by fleet size. Questions first? Contact us.